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Subject: Word help needed rss

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col_w
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I need a way to have a Word file with predefined styles in it that are not modified by styles defined in the users normal.dot file. So that the Word file looks the same no matter who views it. Possible?

Oh, and this is for Office 2003.
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J Boyes
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I think Chewable is a pretty good word.
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The Steak Fairy
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I had an answer for you seven years ago, but I forgot it.
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Walt
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I know you can copy normal.dot, rename it, and make a Word document use it. I don't know if you can integrate the .dot and .doc files into one file.
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The Steak Fairy
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It seems entirely lame to me that "style" information would be saved in the document as opposed to plain vanilla formatting. Sure, if I start editing what you send me and apply my own "style" definitions to it, I'd expect my style designations to take precedence, but if you just want the file to "look the same" to people, why should the "style" matter? What if you've created a style for your document that signifies Wingdings 24 pt. bold italic, and called it "Gumby" and the end user doesn't have a style named "Gumby?" If it were me and the end user didn't have that style, I'd just work to get them dismissed, or beaten to a bloody pulp, were they already unemployed.
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col_w
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Jpwoo wrote:
I think Chewable is a pretty good word.


Wrong thread dude, try this one! I love the word...
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col_w
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MisterCranky wrote:
It seems entirely lame to me that "style" information would be saved in the document as opposed to plain vanilla formatting. Sure, if I start editing what you send me and apply my own "style" definitions to it, I'd expect my style designations to take precedence, but if you just want the file to "look the same" to people, why should the "style" matter? What if you've created a style for your document that signifies Wingdings 24 pt. bold italic, and called it "Gumby" and the end user doesn't have a style named "Gumby?" If it were me and the end user didn't have that style, I'd just work to get them dismissed, or beaten to a bloody pulp, were they already unemployed.


It's for documents that have to meet corporate guidelines - so headers and paragraphs have to be in certain fonts, numbered, bolded, underlined in certain ways, set ruler distances and so on. There's no way hundreds of users can be expected to know / remember what the 'correct' look and feel is, and no one to police it, so our templates use styles (which are also used to automatically generate tables of contents, list of figures etc).

But, it seems like the styles aren't set in stone. If I have a 'Heading 1' style in my document, then a colleague can see the document differently if he has a 'Heading 1' defined (differently to me) in his normal.dot, or if the 'Heading 1' style is based on the 'Normal' style and his is different from mine.

In some documents we have found that it can screw up the paragraph numbering, which makes reviewing and collaborating on documents difficult (especially if the customer is involved).

And I'm told by our IT dept that we can't distribute a standard 'Normal.dot', and even if we did it is continuously modified by Word anyway.

And yes, I frequently want to beat certain colleagues to a bloody pulp.
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The Steak Fairy
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Well I want you to know that I respect you so much, and have so much damned free time, that before I posted anything in this thread I used the Microsoft Office 2003 online tutorial for "Styles and Formatting" and your question wasn't (how surprising) addressed anywhere within it. But I did learn an awful lot about something that could have been compressed into maybe three meaningful sentences which will never prove helpful to me in any way, shape, form, or style!
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col_w
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Yup, I looked there too. I hope it's a case of 'undocumented' rather than 'impossible'.

Have you ever watched Harry Hill?
 
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The Steak Fairy
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Okay, I think you just need to make a template with nothing in it but style information, and attach that to the document that you distribute, but I barely know or care. It's possible that this link will help you:

http://word.tips.net/Pages/T001516_Quickly_Formatting_Multip...

It's equally possible that it will not.

Update: I've not watched Harry Hill. Should I?

Further Update: I am a big Burt Kwouk fan, I must look into this further.
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col_w
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Sweet, I'll try that.

Harry Hill is an acquired taste. What made me think of it was the 'respect' - whatever the context, the word always reminds me of Stouffer:



"Sorted - respect due!"
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The Steak Fairy
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I think I'd enjoy seeing he and David Cross duke it out on Battle of Acquired Taste Comedians Show, if somebody ever makes one.

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Walt
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MisterCranky wrote:
Okay, I think you just need to make a template with nothing in it but style information, and attach that to the document that you distribute, but I barely know or care.

Yeah, that's it. D'oh! You just create a null.dot that has absolutely nothing in it--no headers, no fonts, nothing. Then you make your document all manually formatted.

Of course, the other option is to save in a format that doesn't have a concept of style sheet. This is why, despite PDFs being huge and slow, just about everyone uses them for document distribution.
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col_w
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Ok, there's a little more that I forgot to say. The document templates are provided to the user from our document management system (as *.doc, not *.dot), and assigned as the file for a new document record. I can't mess with individual user's normal.dot file or anything like that.

The hope is that the provided Word file can explicitly define / contain the needed styles, instead of looking at the user's normal.dot file - kind of like how you can embed a font in a PDF.

Also, we do create PDFs for distribution, but at the moment the PDF could look different depending on who created it.

 
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Walt
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If you just have to create such a file, then you just use "18 pt. Arial Bold" instead of header1, and so forth. I don't know of any way to embed fonts (though it may be possible) but certain fonts are guaranteed to be on any Windows system, notably Arial, Times New Roman, and New Courier(?) and their Italic and bold versions.

If you want to produce a document a user's settings won't passively affect, try Tools / Merge Document and merge whatever dot file you're using into the doc file. I'd change the name to weird.dot or some such. I haven't tested this, but it seems logical since .dot is one of the choices for file merging.

If you want to produce a document a user can't actively change, try looking up "protect" in help. But, I don't think you can really succeed. Word is a Swiss army knife, and you can't keep the user from cutting himself if he tries hard enough.

Good luck, and please let us know how it goes.
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Walt
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Oh, and you can probably change a styled file to an unstyled file by writing it out as RTF, then re-importing it and saving it as .doc.
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