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What is a version?

A version is a publicly available release of the final game. Print & play files on a website are a web-published version. Something available from a print-on-demand service is a version. Something available for purchase is a version. Something given away at a con or as a backer bonus is a version.

Prototypes and playtest copies do not get a version entry on BoardGameGeek. When you are submitting an entry for a new game, do not include a prototype or playtest version. Instead, make a version for the first edition that will be published.

A version entry is a representation of the characteristics of a certain publication of a game. Included in these characteristics are the title printed on the box, an identifying name for the version (a "nickname"), any alternate names also published on or in the package, the publisher, the artist, the year of publication, the publisher's product code, the dimensions of the package, the weight of the package, and the language of the rules or instructions to the game.

In general, version entries should have the same gameplay. Minor changes, such as one or two promo cards, or some minor rebalancing or errata being applied, are usually fine for a version entry. But if a new product has a lot of changes or new content, it may get a new game entry rather than a new version entry. See when to make a new entry for more details.


What defines a different version?

If there are two games that are of the same name that are side by side but are not completely identical, those are different versions. Some are easy -- different box, different title, different publisher, different language. Some are more subtle -- e.g. a standard printing v. one with a Spiel des Jahres mark on the box. The goal of the whole version system is so that users can have knowledge and specificity about exactly which version they have in their collection. This is applicable for greater clarity in collection data, facility in trading, and identification of what versions of a game exist for collectors and buyers.


How do I make a custom version?

If you would like to make a version in your collection for something that does not usually receive a version (a prototype edition, a game or an expansion that is part of a combined release, or a miscellaneous accessory, for example), you may add a custom version to your collection. Please see Creating custom versions in your collection and selecting custom representative images


Version Fields


Name

The name in the primary box should be the name on the actual box or booklet of the game. Select the appropriate one in the drop-down menu.

If you are adding a version and the box-name is not in the drop-down menu, then it is not yet listed as an alternate name for the game. Select (Create New Name) to submit a new alternate name along with your version, which will be added to the base-game when your version is approved. Creating a new name will cause the name to be added to the header of the main game entry page, so it is most efficient to add a name in the version submission process. n.b.: This is also true of artists and publishers of new versions.

Nickname

This is the shorthand identifier for the version. Each version should have a unique nickname (for that game), and the nickname must be in English. The nickname is commonly composed of elements like the versions's language, edition number, publisher and year of publication: "English edition", "English/Japanese first edition", or "Space Cowboys edition". See the Suggested Hierarchy of Nicknames for examples.

The nickname mostly repeats information that is also recorded elsewhere on the page. As such, it is preferred to keep the nicknames a short as possible. Elements should only be added if it is necessary to distinguish between versions. (Though it is also preferred the nicknames for a game consistent, so that might prompt the addition of elements to a nickname because the other nicknames have that element.)

There are multiple ways to come up with unique nicknames for a game's versions. Nicknames that are constructed from the language and the edition number are preferred; nicknames that use other elements should only be used when they are necessary to create such a unique nickname.
When there is only one edition, the preferred nickname is "(Language) edition" (or "First edition" if the version is language-neutral.)

Ideally, it should be easy for a user to see which version they have. Sometimes, the nickname doesn't allow for this, even when paired with an image. In such cases, it is desirable to add some information on how to recognize the version in the version description, e.g. "The second edition has tokens with a linen version, whereas the first edition had tokens with a smooth finish".


Nickname Conventions

- Nicknames should contain, and usually end with, the word "edition". A year or printing sometimes follows "edition" ("Ravensburger German edition 1949" or "English first edition, third printing")

- The name of the game should not be in the version nickname.

- When including the language in a nickname for a version, the language should be written in full when the version has one or two languages, e.g. "English edition" of "Dutch/French edition". When there are three or more languages, the languages should be abbreviated (using the ISO 639-2/B abbreviation), "ENG/FRE/GER edition". Alternatively, "Multilingual edition" may be used. (Keep in mind that "multilingual" may not be enough to uniquely identify a game if it has more than one multilingual edition.)

- When naming an edition by number, use words instead of numbers (e.g., "English first edition" instead of "English 1st edition").

- If the nickname includes the name of a publisher, spell out the publisher's name instead of using initials (e.g. Rio Grande instead of RGG, Fantasy Flight instead of FFG). If the publisher's name includes "LLC", "Inc.", et c., these may generally be omitted from the nickname.

- Words like "Original", "Standard", "Revised", "Special", "Reprint", "Limited", "Promotional" or "Freebie" should only be used if language, number, publisher and/or year are not sufficient to uniquely identify the version. Ideally, these words should only be used if they also appear on the product itself (on the box or in the rulebook".

- A country of origin or distribution is not primary identifying information. It may be added to the nickname, but the nickname should be uniquely identifying without it.

- Additional identifying information in nicknames should refer positively to version aspects instead of negatively. E.g., a nickname would refer to "Second edition with SdJ" instead of "First edition without SdJ".

- If it is necessary to include publisher, numbering, language, and/or year in a nickname entry, the order should usually be: Publisher, Language, Numbering, Other identifying information, "edition", Year

Suggested Hierarchy of Nicknames

Ideally, you should use the first line in this list that applies to the item.

- One edition, one language -- (Language) edition

- One edition, multiple languages -- (Language A)/(Language B) edition

- One edition, language neutral -- 'first edition'

- Multiple editions, all in the same language, number of editions known -- First edition, Second edition, etc. First edition must be in BGG before you add other numbered editions

- Multiple editions, all in different languages -- (Language A) edition, (Language B) edition, etc.

- Multiple editions, all in the same language, number of editions not known, unique publisher for each version -- (Publisher A) edition, (Publisher B) edition, etc.

- Multiple editions, all in the same language, number of editions not known, overlapping publishers -- (Publisher A) edition (year), (Publisher B) edition (year), etc.

- Multiple publishers, multiple editions, some publishers publishing the game in multiple years -- (Publisher A) (Language) edition (year), (Publisher A) (Language) edition (year), etc.

- Multiple publishers, multiple editions, complete number of versions unknown or a commonly known name is used for a particular edition -- descriptive name or unique identifier in addition to publisher information, e.g. (Publisher) (Language) long box edition, (Publisher) (Language) fat box edition, (Publisher) (Language) butter dish edition, etc.

Alternate names

Generally, versions will not have alternate names, because only one title is printed on the game box or on the rules. Notable exceptions include the HABA games that are called 3-6 names within one package (e.g. Tier auf Tier, Animal upon Animal, Pyramide d'animaux, Dier op dier). Despite that, a version can only be linked to one title. Because of that, alternate names are not part of the version submission form. However, they can (and should) be added to the game entry through the Corrections link.


Publisher

Include all the entities that are listed on the box. We are working on creating and understanding the distinction between publishers and mere distributors, but the current standard on this field is that companies with a logo on the box will be listed without hashing out who is a publisher and who is a distribution label. Publishers added to version submissions that were not already present in the main game entry are aggregated to the main game entry.


Artist

This field is to specify which artist(s) is/are responsible for the graphic design of the listed version. Artists added to version submissions that were not already present in the main game entry are aggregated to the main game entry.


Year published

This should be the actual year that edition came out, if known. Generally, this should be ascertainable from the copyright date, but that's not always definitive. The purpose for the year of publication is to further identify the particular printing, and to build a time-line for the game's production. In the versions section of a game's page, the default view lists versions from newest-to-oldest with undated versions appearing at the end of the list.


Product code

This is a catalog number, or what designation the publisher has for the product, or issue number of periodical publication, or other identifying product information.

To be clear, product code should be a publisher's designation for the game, not the UPC, EAN, or ISBN. If there is no product code for a game, this field should be blank.


Dimensions

Actual measurements of the outside of the box. Where something is almost-but-not quite the same size, make a judgment call on what to do and whether to use the existing measurements. N.B. the Power Grid size box is standard for a lot of games, but some like Rio Grande's El Grande and Hand im Gluck's Euphrat & Tigris are deeper than the standard box (2" v 2.75"). The system allows you to add measurements in centimeters or inches, please choose the appropriate drop-down.

The dimensions are stored in the system as Imperial measure, though the version submission form does allow for measurements to be input in metric. The system will convert metric measure to Imperial if the drop-down box is selected as metric. At present, there is no method to submit corrections in metric, so metric measure must be converted to Imperial before correction submission.

These dimensions presume a cuboid package, or at least a rectangular shape. There are no set conventions on how to record information from non-cuboid packages.


Weight

This is the weight of the punched game with only the included components in it, i.e. no additional components or organizers outside of plastic baggies. The actual difference between punched and un-punched weight shouldn't be that great, but to try to keep consistency we should shoot for punched weight where we can.

The weight is stored in the system as Imperial pounds, though the version submission form does allow for the weight to be input in kilograms. The system will convert kilograms to pounds if the drop-down box is selected as metric. At present, there is no method to submit corrections in metric, so kilograms must be converted to pounds before correction submission.


Languages

Include all of the languages included as rules in the box. Generally there will be only one, but some publishers include a variety of rule-sets. If a game exists in two editions that have different titles but the same rule sets included within, they are two different editions though all of the components are near identical.

Please note that in order to have a good and organized system of versions, the languages for a particular version should be accurately listed. If a game has a version that contains only German rules, and another version that contains German, French, and Italian rules, these are two different versions for the purposes of the versions section.


Representative Image

An image can be linked to a version in the creation process, and more images can be linked to a particular version after approval. The image is an identifying characteristic for the version, so do not link images to a version that are not specifically of that version, as this will create confusion over the appearance and contents of a particular version.


Description

Not much needs to go into the description unless there is a lot of information about how a particular version is different. As with game descriptions, the version description should at least contain an English description when possible.



Release Data

The release data in a version entry is the date the game is / was released to the public. The function of this are is primarily for prospective releases, as the projected release dates integrate with the Gone Cardboard section of BGG.


Release Date

This is the actual or projected date of release. Each date can be set with the trio of dropdown boxes for Month, Day, and Year. If only a range of months is known or the quarter (e.g. Jul/Aug 2015 or Q3 2015), then "custom override" box can be used to put that date information in place. Season in the release date, such as Spring 2020, should be avoided.

  • Note: This is not the launch date for a crowdfunding campaign.


Release Comment

This is commentary about the release. Commentary should be kept to minimum and should not include URLs, exhortations to purchase product, or other information not pertinent to the release.


Release Status

This is the demarcation between unreleased and released.


Pre-Order Type

This can be used to specify the type of pre-order that is being used for the version.


Pre-Order URL

This is the URL where the version is being offered for pre-order, and this URL will appear alongside the entry on Gone Cardboard.


Pre-Order Start and End Dates

This will show the times for which the pre-order information is relevant.

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